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ExecutiveAssistant

  • POSITION: Executive Assistant
  • STATUS: Independent Contractor position (Remote)
  • COMMITMENT: Starting at approximately 30 hours / week
  • START DATE: Immediately

Overview

We are looking for an experienced Executive Assistant with a ‘get it done’ attitude.  The ideal candidate will have exceptional organizational and communication skills, strong attention to detail, and a strong sense of urgency.

Responsibilities

Collaborate with Evan:

  • Work closely with Evan to prioritize tasks and appointments. 
  • Keep running list of ideas that Evan would like to implement or look into.
  • Keep track of overall status of tasks/main projects and update Evan.

Manage Evan’s email

  • Respond to incoming requests using Buy Back Your Time Email GPS System
  • Research solutions and book appointments both professional and personal.

Manage Evan's calendar & schedule:

  • Send Evan an overview each morning or end of day so that he is aware of his schedule.
  • Have knowledge of Evan’s openings/time slotted to complete certain tasks and ensure booked on the calendar.
  • Block off time to focus on batch tasks.

Task Management for Evan

  • Create tasks for Evan and fill with information/details needed to set him up for success.
  • Setup new documents and format as needed.

Google Doc and Drive Management

  • Keep Evan’s drive organized on a weekly basis for easy navigation.
  • Go through and ensure all comments are input into the proper Asana task and new tasks are created as needed.
  • Format doc templates for Evan to work on.

Sync meetings with repeat agenda:

  • Off-load – my own list of to dos, action items, follow ups – dump them on assistant who takes it from there.
  • Calendar review for next two weeks. What’s added/removed/refined
  • Past meetings – review action items from them
  • My action items that I need to complete – need supporting documents/links in advance
  • Feedback loop on projects so she can update me on progress, roadblocks, did this get done
  • Emails to review
  • Questions

Communication Management:

  • Respond to emails, messages, and calls from clients promptly and professionally.
  • Filter and prioritize communications, forwarding important ones to the executive’s attention.
  • Draft and send emails on behalf of the executive.

This list is not all inclusive:

  • The position will evolve with Evan’s and the company’s needs.

Tools Used In Our Business

  • Asana
  • Substack
  • Google Docs, Sheets, Drive, Calendar
  • ScheduleOnce
  • LucidChart
  • WordPress
  • Asana
  • Substack
  • Google Docs, Sheets, Drive, Calendar
  • ScheduleOnce
  • LucidChart
  • WordPress
  • Elementor Page Builder
  • Slack
  • Dropbox, Google Drive
  • Vimeo, YouTube
  • Notion
  • Elementor Page Builder
  • Slack
  • Dropbox, Google Drive
  • Vimeo, YouTube
  • Notion

You're Right For This Role If

  • You care.
  • You are highly skilled at digital information management and organization
  • You can efficiently manage calendars, schedules, and task lists
  • You believe in getting things done right, not just fast
  • You’re detail-oriented and don’t let anything slip through the cracks
  • You have impeccable follow-through
  • You are a systems thinker who documents SOPs
  • Your past clients would (if asked) say you’re a master of organization and that they’re amazed by what you accomplished for them.
  • You thrive at working remotely because you’re self-reliant, but you’re not a hermit by any means. You maintain great working relationships with teammates without needing to work side-by-side in an office environment.
  • You are a problem solver who will ask questions when you don’t understand something.
  • You are improvement-oriented – have ideas, follow data, and can figure out how to make things better.
  • You are communicative/responsible – you do what you say on time, and will communicate regularly if there’s a delay. (This may be most important!)
  • Must be in North America and have availability between 9am – 5pm Pacific.

Compensation​

  • This is an independent contractor position. 
  • Estimated time commitment is approximately 30 hours per week. 
  • Compensation is based on experience and will be negotiated with the successful candidate.

About Evan Marc Katz

Evan Marc Katz is a dating coach for smart, strong, successful women and has been helping singles find love since 2003.  He is the author of four books and has been featured in hundreds of media outlets, including Today, the New York Times and Oprah. Thousands of his clients have fallen in love, gotten married, and found happiness after taking his signature coaching course, Love U. 

For more information, visit EVANMARCKATZ.COM.

How To Apply

To apply, please email operations@evanmarckatz-gtao.wp1.site with the following:

  • Describe your experience as it relates to the role described above.
  • Please share why you feel you would be a great fit for this role.
  • What is the #1 thing we should know about working with you?
  • Please include your website link and links to your social media.

Application deadline:  1/10/2024, at midnight PST

Please don’t send any DMs.  We’ll get back to you soon!

Disclosure: This job description is not meant to be an all-inclusive statement of every responsibility that will ever be required of the person in this role. Rather, we hope to co-create the role to focus and expand it in ways that play to your strengths and maximize growth for the business.